Privacy & Data

EduTrack Privacy Policy

Effective date: 14 November 2026

EduTrack uses your information to provide the app's features. We do not sell personal information or use it for third-party advertising or cross-app tracking.

This Privacy Policy explains how EduTrack collects, uses, stores, and shares information when you use the EduTrack mobile application and related support services.

Information we collect

• Account information: your name, email address, authentication provider identifier, and optional verified phone number.
• Profile information: an optional profile photo.
• User content: assignments, group tasks, timetable entries, notes and the images or files you attach to them, notification preferences, and other content you choose to save in EduTrack.
• Course materials for Lumi (optional): slides, notes, outlines or images you choose to send to Lumi, and the study packs or drafts generated from them.
• Device and notification information: a Firebase Cloud Messaging registration token and related device information needed to deliver notifications.
• Service information: technical authentication and security records created when you sign in or use cloud features.

GPA calculations are performed to provide the calculator feature. EduTrack does not use your information for third-party advertising or cross-app tracking.

How we use information

We use information to create and secure your account, synchronize your content, provide collaboration and notification features, respond to support requests, prevent abuse, and operate and improve EduTrack.

Service providers

EduTrack uses Google Firebase services, including Authentication, Cloud Firestore, Cloud Storage, Cloud Functions, and Cloud Messaging. If you choose a connected sign-in method, Google or Apple processes the information needed to authenticate you under its own privacy terms. A phone number submitted for phone authentication is sent to and stored by Google for authentication and spam and abuse prevention. These providers process information only as needed to deliver their services.

Optional usage statistics are off by default. If you enable them in Settings, Firebase Analytics processes standard app, session, and device information to help us understand app usage. We do not send study content, contact details, custom events, or a user ID to Analytics. You can turn collection off again in Settings. Previously collected information is not deleted merely by turning it off.

Lumi AI features (optional, in private testing)

Lumi features are currently limited to test accounts. When you use them, a file is sent for AI processing only after you agree in the app for that file. Files are processed by Google Vertex AI (Gemini models) within EduTrack's Google Cloud project. Under Google Cloud's terms, this content is not used to train Google's models; Google may keep limited records of requests for abuse monitoring as described in its terms.

Original files are stored privately in your EduTrack storage and are deleted automatically 30 days after their first study pack, or earlier if you delete them or your account. Generated study packs are saved to your account only after you review and confirm them, and you can delete them at any time. AI-generated content can contain mistakes; always check it against your material.

Data sharing

We do not sell personal information. Content is shared with other EduTrack users only when you intentionally use a collaboration feature, such as joining a group task. Files attached to a shared note are visible only to the members who can see that note. Study packs are private to your account. We may disclose information when required by law, to protect users and the service, or to a service provider operating EduTrack on our behalf.

Retention and deletion

We retain account information and saved content while your account remains active. You can initiate permanent deletion from Settings → Delete Account. Account deletion removes your authentication account, profile, stored personal content (including note attachments, Lumi course materials and study packs), notification tokens, and profile images, except information that must be retained to meet a legal obligation.

Security and international processing

We use reasonable technical and organizational safeguards, including authenticated access and encrypted network connections. No system can guarantee absolute security. Information may be processed in countries where our service providers operate, subject to applicable safeguards.

Children

EduTrack is not directed to children under 13, and we do not knowingly collect personal information from children under 13 without appropriate authorization. Contact us if you believe a child has provided information improperly.

Your choices

You can update profile information in the app, turn optional usage statistics on or off in Settings, disable notifications in EduTrack or your device settings, sign out of connected sessions, and permanently delete your account. You may contact us to ask questions about your information.

Changes to this policy

We may update this policy as EduTrack changes. The effective date above identifies the latest version.

Contact

Email: yanhaonan168@gmail.com